Thanks for your analysis @Anne_Arndt_Jacobi, that’s really helpful in understanding the possibilities and limitations of the new mapping feature of Agora.
I would like at some point to transform them into wishful stories/feature requests and maybe some can still be improved for the picnic, while others can be part of future improvements. The most annoying I find is the inability to search for a specific town, although I don’t know how many people really will search for a town when they are looking at a map of events. We could however probably circumvent this by adding a tag with the town, or including the town name in the event description as well.
I think altogether the maps/events in Agora offer a good starting point for organizing community events and would be great to have the Picnic as a first experience. As @jean mentioned, complementing it with a clear “contact line” via the global day e-mail for people who find problems submitting directly to it (or registering in the platform or whatever comes) should be enough to address the difficulties, while saving a lot of time to organize things.
Please remember that this is open source software with a community of developers behind. We can not only improve it, but submit our issues and feature requests to the developers of the plugin. They are usually very happy to know what their users would like to have