When to use forum, mailing list or cloud?

Here are some guidelines when to use which tool:

Mailing lists

  • All concrete information, like meeting requests, invitations etc. where you don’t expect an answer
  • cloud links to documents you want to send around (see below)


  • best for discussions
  • questions and answers
  • proposals & ideas where you expect (or would like) some feedback


  • texts you want to work on, proposal for meeting agenda,
  • finished documents like meeting minutes, results, presentations,…
  • you can create different kinds of links (e.g. read only, editing,…) for documents and folders